Book six to ten weeks ahead for a New York date. The presses ship freight from La Habra and the crew flies in, so the calendar is set by the freight and your venue's load-in window. If your date is closer than that, ask anyway. We'll check the freight and give you a straight answer.
A simple timeline
- Ten to six weeks out: the best window for Javits conventions and big finance and media events. Date held, art proofed, booth power ordered.
- Six to two weeks out: possible when the venue is confirmed and the art is ready. Freight gets booked about two weeks out, so decisions have to come quickly.
- Under two weeks: it depends on freight. Send the date and we'll tell you fast whether it can make it.
What speeds things up
Have the artwork ready, a rough headcount, the venue and date, and which stations you want. For a Javits booth, add the booth number and the exhibitor manual. The more we have up front, the faster the art proof and the freight booking go.
Short notice? Don’t assume it’s too late. Send the date and the address, and we’ll check freight and crew before we give you a yes or no.
Check booking lead time and pricing, then request your New York quote.
New York planning
Why New York takes longer to plan
Distance is most of it. Our shop is in La Habra, California, so the gear crosses the country by freight and has to arrive before the crew does. The rest is the building: Javits runs a move-in schedule, and many Manhattan buildings need the freight elevator reserved ahead.
Once the date is held, the rest is steady. Art is final about a week out, the blank order locks at the same time, and the crew lands a day early. Date changes are easiest with two weeks' notice.